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Service Administration Specialist with German (All genders)

Locatie Warschau, Woiwodschap Mazovië, Polen Publicatiedatum 09 september 2026 Job ID 22910
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Our Opening and Your Responsibilities
Join our Service Administration team and help keep our B2B service operations running smoothly. In this back-office role, you will manage service contracts and support strong, long-term relationships with our customers. 
The official job title that will appear in your employment contract is Service Administration Specialist.

Your responsibilities: 
  • Handling customer inquiries, 
  • Processing customer complaints (controlling quality of the created invoices and completeness of reports delivered by technicians, checking the correctness of the issued documents, issuing relevant corrections), 
  • Process service orders, control quality and completeness of reports delivered by technicians, Invoice of services, repairs and installations, ensure timely and accurate billing to customers, 
  • Manage customer data, update data in the system based on information delivered by technicians or customers, 
  • Manage service contracts, 
  • Ensure complete and timely electronic archiving all relevant documents.
What You Need to Succeed
  • Very good knowledge of German (min B2 level),
  • Good knowledge of English,
  • Well-developed MS Office skills, 
  • Quick perception and excellent attention to detail, 
  • Focus on time frames and ability to work according to clearly defined rules, 
  • Previous experience in similar positions would be an asset. 
Our Offer to You
  • Contract of employment [umowa o pracę], we are looking for a long term cooperation, 
  • Annual reward, 
  • Flexible working hours, 
  • Hybrid work model (3 days from the office per week), 
  • Festive benefits paid in April and December,
  • A diverse and inclusive workplace, 
  • Medical care with basic dental package (Medicover), with possibility to extend to Damian Medical Center,
  • Possibility to extend medical care to family members, 
  • Life insurance with possible extended scope, 
  • Sports card (Medicover), 
  • Language courses, 
  • A vast training offer to support your development, 
  • Wellbeing activities, CSR, with space for your initiatives* 
  • Discounts for meals and special offers at Platan Business Park. 
*We are focusing on entertainment and supporting your physical and mental health – check out our LinkedIn profile! 

The recruitment process consists of the following steps: 
  • CV selection – we contact selected candidates,
  • Phone screening with a recruiter (approx. 15 min),
  • Initial interview with the Manager (video conference, approx. 1 hour).
The information obligation arising from Article 18 [3ca] of the Labor Code is fulfilled before establishing the employment.
About Mettler Toledo
METTLER TOLEDO is a global leader in precision instruments and services. We are renowned for innovation and quality across laboratory, process analytics, industrial, product inspection, and retailing applications. Our sales and service network is one of the most extensive in the industry. Our products are sold in more than 140 countries, and we have a direct presence in approximately 40 countries. For more information, please visit www.mt.com.
Equal Opportunity Employment
We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, or any other protected classification. You can find more details in our Equal Employment Opportunity Policy.
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We zijn een werkgever die gelijke kansen biedt en we hechten veel waarde aan diversiteit in ons bedrijf. We nemen kandidaten in overweging zonder rekening te houden met ras, huidskleur, religie, geslacht, leeftijd, nationale afkomst, invaliditeit, seksuele geaardheid, genderidentiteit, genetische informatie, beschermde veteranenstatus of enige andere beschermde classificatie. Lees meer over jouw EEO-rechten als sollicitant volgens de wet.

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