Billing Invoicing Specialist
Location Oakland, California, United States Date posted June 05, 2026 Job ID 22217 Pay Range $25 - $32 per hourOur Opening and Your Responsibilities
The Billing Invoicing Specialist performs various duties to ensure accurate and timely billing and invoicing to directly support all sales activities throughout the US. This role will be responsible for providing excellent customer service to both internal and external business partners. The responsibilities are as follows:
- Ensure Billing accuracy, while coordinating billing/invoice requirements to ensure Sales and customer requirements are being met accordingly, within a high-volume environment
- Issue and post bills, receipts and invoices. Invoice printing, mailing, email set-up and set-up and maintenance of output condition in SAP.
- Manage return to sender invoices, find root cause and resolve issues.
- Work with customers and Rainin Data Stewards to update accounts receivable database in SAP with new accounts, upgrades and or missed information via Commercial Operations Database.
- Perform credit card reconciliation and follow-up on customer's requests for credit card stamp or credit card receipt, work credit card report to resolve open items with errors
- Work with Finance on credit approvals, credit blocks and credit hold lists for review.
- Troubleshoot Level 2 and Level 3 Data issues with vendors and customers
- Follow-up on customers' requests for invoices
- Manage the status of accounts and balances and identify inconsistencies. Research and resolve customer's inquiries and manage customer disputes email inbox and SharePoint Site.
- Manage all credit memos, debit memos, credit and rebills requests, coordination, getting approval, issuance to the customer and refund request to AP if any and making sure that documentation is in place.
- Identify invoicing errors and manage resolution process daily - follow-up SAP VFX3 Error correction list and Billing Do-list
- Manage customer specific web portal invoice reconciliation and impact invoices.
- Write thorough reports on billing activity with clear and reliable data
- Create and Bill for Onsite Service Orders daily, review all documents to ensure correct and may require customer contact for correction prior to billing.
- Perform other duties as assigned.
What You Need to Succeed
- High school diploma or GED
- 3 - 5 years’ experience in Billing / Invoicing Specialist or Order Entry roles with a proven proficiency in researching and resolving billing and order entry issues.
- Experience in providing customer support in high-volume and fast-paced environment.
- Comfortable dealing with numbers and the processing of confidential financial information.
- Advanced proficiency with MS Programs (Word, Outlook, etc.)
- Excellent knowledge of Excel including pivot tables, VLOOKUP, etc.
- Experience with SAP is preferred.
- Results-driven, organized and highly motivated.
- Ability to multi-task and prioritize.
- Ensures consistent task completion with accuracy, attention to detail and maintains proactive follow-up.
- Excellent written and verbal communication skills with the ability to communicate information and ideas clearly, concisely and on a professional level.
- Excellent organizational, interpersonal, customer service and telephone skills.
- Must be available to work overtime if needed.
Our Offer to You
- Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire
- Tuition reimbursement, educational matching gift program, perks and discounts
- Parental and caregiver leave programs
- All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
- Global market strength and worldwide leadership in precision instrumentation
- A brand name that is identified worldwide with precision, quality, and innovation
- Thousands of patents, design and innovation awards across Mettler Toledo
- Global recognition for the quality of our products and services
About Mettler Toledo
METTLER TOLEDO is a global leader in precision instruments and services. We are renowned for innovation and quality across laboratory, process analytics, industrial, product inspection, and retailing applications. Our sales and service network is one of the most extensive in the industry. Our products are sold in more than 140 countries, and we have a direct presence in approximately 40 countries. For more information, please visit www.mt.com.
Equal Opportunity Employment
We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. You can find more details in our Equal Employment Opportunity Policy. If you’d like more information about your EEO rights as an applicant under the law, please click here.
Get to Know METTLER TOLEDO
Take a look at a “day in the life” of a METTLER TOLEDO employee. No matter where you work in this company, the team atmosphere comes through. METTLER TOLEDO may be precisely where you belong.
-
- Field Service Technician - Laboratory Products San Jose, California, Fremont, California, Oakland, California 05/19/2026
-
Saved Jobs
Let’s Connect
Join our Talent Community and receive personalized updates about our opportunities.
We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. Learn your EEO rights as an applicant under the law.
METTLER TOLEDO endeavors to make www.mt.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at Contact Us EEO@mt.com.