Executive Assistant
Location Oakland, California Date posted October 10, 2024 Job ID 17662 Pay Range $67000-$90000Our Opening and Your Responsibilities
In the spirit of collaboration and reinforcing a positive culture, we are seeking a passionate and agile Executive Assistant who will also serve as the Executive Business Partner to our General Manager. This role requires you to be onsite at our Oakland Rainin site the majority of the time with flexibility to work from home up to 2 days per week.
As the Executive Assistant & Executive Business Partner, you’ll help build, refine, and deliver best in-class leadership support.
You’ll be responsible for a variety of initiatives that support our GM's daily business dealings. We’re looking for a positive, empathetic, and optimistic individual who thrives in a fast-paced, sometimes ambiguous environment. A decisive problem solver, organized project manager, and “get it done” person who excels in connecting with people.
Essential Duties and Responsibilities
- Serves as the primary point of initial contact for internal and external parties on key matters pertaining to the Office of the General Manager.
- Calendar Management: Oversee a dynamic and ever-changing calendar, including booking all domestic and international travel (both personal and business).
- Meeting Coordination: Schedule and manage internal and external meetings, including team meetings, departmental off-sites, one-on-ones, speaking engagements, and personal engagements.
- Keep executive staff meeting minutes and agendas.
- Project Management: Work closely with our GM to drive cross-functional projects and associated timelines. Facilitate the deliverables on key executive staff projects and manage the tracking and progress of quarterly reports.
- Locates and compiles business information (e.g., financial reports, technical data, market research); performs some analysis and synthesis to support projects as needed.
- Manages documentation, to include correspondence, financial reports, contracts, and legal documents.
- Ensures efficient organization, security, and controls.
- Assists in handling sensitive and/or confidential matters for members of the leadership team; periodically performs independent research and analysis to support business decision-making.
- Candidate Support: Provide coordination support for candidate interviews as needed.
- Time Management: Handle multiple requests for the Executive’s time, using strong judgment in prioritizing requests.
- Presentation Management: Build and manage board decks and company presentations, collaborating with cross-functional leadership teams for monthly and quarterly All Hands meetings.
- Support the GM writing various internal and external communications.
- Culture Contribution: Act as a culture-contributor by highlighting and celebrating important team cultural and career moments, such as birthdays, work anniversaries, and special personal life celebrations.
- Adaptability: Thrive in a fast-paced, constantly evolving environment.
What You Need to Succeed
Education, Experience & Skills
- Education & Experience: BA/BS or equivalent experience, with 5+ years of experience as an Executive Assistant supporting senior executives.
- Previous experience in Executive Business Management, Chief of Staff, or Project Management roles is essential.
- Skills: Exceptional communication and interpersonal skills, with excellent calendar management capabilities.
- Attributes: A proactive, creative problem solver who can anticipate needs and work with limited supervision. Strong self-starter with the ability to maintain high levels of confidentiality. Able to adapt to ambiguity and work outside normal business hours when necessary.
- Networking: Ability to build strong relationships and a personal network throughout the company, both in-person and remotely.
- Strong business acumen and the ability to create and maintain spread sheets, databases, and data displays.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Superb attention to detail, organizational skills, and the ability to multi-task, prioritize, and deliver in a fast-paced, dynamic environment.
- Exemplary planning, forward thinking and time management skills.
- Proficient in using Microsoft Office applications.
- Flexible work hours to support exec when traveling, or to accommodate different time zones.
- Excellent written and verbal communication skills.
- Passion for Rainin’s mission and values.
- Language skills in Spanish or Chinese in addition to English desired but not required.
Our Offer to You
- Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire
- Tuition reimbursement, educational matching gift program, perks and discounts
- Parental and caregiver leave programs
- All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
- Global market strength and worldwide leadership in precision instrumentation
- A brand name that is identified worldwide with precision, quality, and innovation
- Thousands of patents, design and innovation awards across Mettler Toledo
- Global recognition for the quality of our products and services
About Mettler Toledo
METTLER TOLEDO is a global leader in precision instruments and services. We are renowned for innovation and quality across laboratory, process analytics, industrial, product inspection, and retailing applications. Our sales and service network is one of the most extensive in the industry. Our products are sold in more than 140 countries, and we have a direct presence in approximately 40 countries. For more information, please visit www.mt.com.
Equal Opportunity Employment
We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. If you’d like more information about your EEO rights as an applicant under the law, please click
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We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. Learn your EEO rights as an applicant under the law.
METTLER TOLEDO endeavors to make www.mt.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at Contact Us EEO@mt.com.